What this template covers
The diagram walks through the full procurement lifecycle across the following stages:- Requisition — An internal stakeholder submits a purchase request with justification and estimated cost.
- Quotation — The procurement team solicits quotes from one or more suppliers and evaluates responses.
- Approval — The purchase request and selected quote go through the required approval chain based on value thresholds.
- Purchase order — An official purchase order is issued to the selected supplier.
- Goods or service receiving — The requested items are received, inspected, and matched against the order.
- Invoice and payment — The supplier invoice is validated and routed for payment processing.
Template details
| Field | Value |
|---|---|
| Category | Finance |
| Complexity | Advanced |
| Elements | 24 |
| Format | BPMN 2.0 |
Use cases
This template is a strong starting point whenever you need to:- Enforce procurement policy by making approval thresholds, required steps, and supplier selection criteria visible and auditable.
- Document approval chains for compliance, internal audit, or ISO certification requirements.
- Train finance and procurement teams with a single source of truth for the entire purchasing workflow.
- Identify inefficiencies in the current process by mapping it against this standard and spotting gaps or redundant steps.
Get started
Open the Procurement Process template directly in the Just Flow It editor: Open Procurement Process template →Viewing the template is free. To edit or export, sign in to your Just Flow It account — the free plan is enough to get started.
Customize with AI
Once the template is open in the editor, describe your changes in plain language and the AI will update the diagram for you. Here are some prompts to try:Add tiered approval thresholds
“Add approval gates based on purchase value: manager approval under 5,000 and 25,000.”
Include a vendor evaluation step
“Add a vendor scoring and evaluation step before the purchase order is issued.”
Add a contract review lane
“Add a legal review lane for purchases that require a formal supplier contract.”
Handle emergency purchases
“Add an expedited purchasing path for urgent operational needs that bypasses the standard quotation stage.”