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On the Team plan, you are in full control of who can do what with every diagram in your shared library. Permissions are set at the individual diagram level, meaning you can open a sensitive process to only a handful of members while keeping the rest of the library broadly accessible. You can also adjust permissions for each person individually rather than applying a blanket rule to the whole team.

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Permission levels

Just Flow It uses three permission levels for team diagrams.
RoleWhat they can do
ViewerOpen and read the diagram, leave comments, and export a copy. They cannot make any changes to the diagram itself.
EditorEverything a Viewer can do, plus create, modify, and delete shapes, flows, and annotations within the diagram.
AdminEverything an Editor can do, plus manage the diagram’s sharing settings — including changing other members’ roles and removing the diagram from the team library.

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Changing permissions on a diagram

1

Open the diagram

Navigate to the diagram in the team library or your personal dashboard and open it.
2

Open the Share / Permissions panel

Click the Share button (or the lock icon) in the top-right toolbar. The permissions panel slides open, listing every team member with access.
3

Adjust roles

Use the role dropdown next to each member’s name to set them as Viewer, Editor, or Admin.You can also set the default team role at the top of the panel — this applies to any team member who is not listed individually. Setting the default to Viewer is a good starting point for most diagrams.
4

Save

Changes take effect immediately. No need to resend any links — members will see their updated access the next time they open the diagram.
Grant Viewer access to stakeholders — managers, auditors, or other reviewers — who need to see your processes but should not be able to accidentally modify them. Viewers can still export and comment, which is usually everything a reviewer needs.
Per-diagram access control is a Team plan feature. On the Free and Pro plans, diagrams are private to the account owner by default and can only be shared by sending a direct email invitation — there are no role-based permissions. Upgrade to the Team plan from Settings → Billing to enable access control across your organization.

Team Library

Set up and browse your organization’s shared diagram library.

Data Privacy

Understand your data rights and how to enable European processing for your organization.