> ## Documentation Index
> Fetch the complete documentation index at: https://docs.justflow.it/llms.txt
> Use this file to discover all available pages before exploring further.

# Control who can view and edit your team's diagrams

> The Team plan lets you set per-diagram, per-member permissions so the right people can view, edit, or manage each process in your shared library.

On the Team plan, you are in full control of who can do what with every diagram in your shared library. Permissions are set at the individual diagram level, meaning you can open a sensitive process to only a handful of members while keeping the rest of the library broadly accessible. You can also adjust permissions for each person individually rather than applying a blanket rule to the whole team.

## Permission levels

Just Flow It uses three permission levels for team diagrams.

| Role       | What they can do                                                                                                                                                  |
| ---------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Viewer** | Open and read the diagram, leave comments, and export a copy. They cannot make any changes to the diagram itself.                                                 |
| **Editor** | Everything a Viewer can do, plus create, modify, and delete shapes, flows, and annotations within the diagram.                                                    |
| **Admin**  | Everything an Editor can do, plus manage the diagram's sharing settings — including changing other members' roles and removing the diagram from the team library. |

## Changing permissions on a diagram

<Steps>
  <Step title="Open the diagram">
    Navigate to the diagram in the team library or your personal dashboard and open it.
  </Step>

  <Step title="Open the Share / Permissions panel">
    Click the **Share** button (or the lock icon) in the top-right toolbar. The permissions panel slides open, listing every team member with access.
  </Step>

  <Step title="Adjust roles">
    Use the role dropdown next to each member's name to set them as **Viewer**, **Editor**, or **Admin**.

    You can also set the **default team role** at the top of the panel — this applies to any team member who is not listed individually. Setting the default to **Viewer** is a good starting point for most diagrams.
  </Step>

  <Step title="Save">
    Changes take effect immediately. No need to resend any links — members will see their updated access the next time they open the diagram.
  </Step>
</Steps>

<Tip>
  Grant **Viewer** access to stakeholders — managers, auditors, or other reviewers — who need to see your processes but should not be able to accidentally modify them. Viewers can still export and comment, which is usually everything a reviewer needs.
</Tip>

<Note>
  Per-diagram access control is a **Team plan** feature. On the Free and Pro plans, diagrams are private to the account owner by default and can only be shared by sending a direct email invitation — there are no role-based permissions. Upgrade to the Team plan from **Settings → Billing** to enable access control across your organization.
</Note>

## Related pages

<CardGroup cols={3}>
  <Card title="Team Library" icon="book" href="/teams/team-library">
    Set up and browse your organization's shared diagram library.
  </Card>

  <Card title="Data Privacy" icon="shield" href="/teams/data-privacy">
    Understand your data rights and how to enable European processing for your organization.
  </Card>
</CardGroup>